DOCUMENT MANAGEMENT SYSTEM
Grupo CAD developed and implemented its own document management system that we can assure is almost unique for this type of projects, the document management system will allow to control under the strictest quality standards, with the reliability and opportunity required, the documents generated in the draft.
The Grupo CAD document management system covers the reception, classification, registration, storage in a repository, custody, distribution and consultation of more than 5 million project documents.
The Grupo CAD ‘s document management operating system is supported by state-of-the-art software and hardware that allow the company to maneuver in a simple, functional, safe, orderly and complete manner.
Operates in a simple, functional, safe, orderly and complete manner, with the necessary security measures to protect it electronically in order to avoid changes or loss of them, which guarantees the reliable and safe development of group activities , under the strictest quality standards, with the reliability and opportunity required.
The document control system covers the following scopes:
- Reception, classification, registration, storage, custody, distribution and consultation of documents, in an easy and controlled manner.
- The formats of the documents (transmittals, reports, etc.) Are adjusted to the needs of the project.
- The system carries out the timely electronic distribution of the documents to the personnel of the company, the project, the client and contractors (engineering and / or construction) immediately and automatically based on the distribution matrix.
- The system automatically carries out the protection of the documentary information on the server.
- The system operates within the local and remote network environment (lan and wan) existing in the project.
- The system allows access from remote locations (any site of the work or from offices of gipisa) to documents in a secure and controlled manner.
- The document control system has the option of advanced search based on all the attribute fields associated with the coding of the document.
- The document control system guarantees the integrity of the documents and security against unauthorized access.
- The document control system allows to follow up on the answers in registered documents or in those sent to third parties.